The GL events (Shanghai) Co., Ltd.is very concerned about the protection of your Personal Data (defined below) and undertakes to collect and process your Personal Data in accordance with applicable laws and regulations of the People’s Republic of China(“PRC”) and the General Data Protection Regulation 2016/679 dated April 27th, 2016 (“GDPR”) (collectively “Applicable Laws and Regulations”) and under the conditions set out below.
WHO IS THE DATA CONTROLLER?
“We”, “us”, “Our” and “Data Controller” refer to registered in the PRCwith registered address Room 2501-A1, building A, No.18, Taolin Road, China (Shanghai) pilot Free Trade Zone.
This Privacy Policy informs you of your choices and our practices regarding any Information (defined below) you provide to us or that you generate in using our website:www.gl-events.com.cn/en (“Website”).
The use of our services by you (including accessing our Website, WeChat official account, H5 pages, Mini apps, Weibo, APPs, etc) (“Services”) involves the collection and processing of your information. It is important for you to understand how this happens and how you may control it. Please read this Privacy Policy carefully.
By using our Website, you agree to the collection and processing of you Information in accordance with this Privacy Policy.
When you are using certain features, you will be asked to agree to the collection and processing of your Information in certain ways (for example, when you register as a user to our Website, you will be asked if you agree to the collection and processing of your data).
According to article 22 of the Cyber Security Law of China, a provider of network products or services shall expressly notify and obtain consent of the users if the products or services collect user information. The national standards further explain “explicit consent” refers to “the subject of personal information makes an explicit authorization for the specific processing of its personal information by means of a written statement or a voluntary affirmative action, which includes making a statement (in electronic or paper form), checking and clicking “agree”, “register”, “send”, “dial”, voluntarily filling in or providing the personal information. Therefore, the privacy may need to be shown to users when they make subscriptions, registration for an account or making other actions involving the collection of their data, and explicit consent shall be granted by them by clicking “agree”, “register” or “send” etc.
WHAT CATEGORIES OF DATA do WE COLLECT and how do we collect?
We collect different categories of information and data as follows:
“Personal Data” is any information, or combination of information, that relates to you, that can be used (directly or indirectly) to identify you.
We collect Personal Data either directly through you, or automatically on our Website, or indirectly.
PERSONAL DATA WHICH YOU COMMUNICATE TO US DIRECTLY
You may have to communicate your Personal Data to us directly when:
In this context, the categories of Personal Data collected by us are as follows:
PERSONAL DATA WHICH WE COLLECT AUTOMATICALLY
We automatically collect some of your Personal Data when you browse on our Website.
We thus collect certain data concerning your connection and browsing (IP address, date and time of connection, pages visited, operating system, type of browser you are using, the link through which you arrived on our Website, etc.).
PERSONAL DATA WHICH WE COLLECT INDIRECTLY
Lastly, we may collect your Personal Data via social media (Wechat, Microblog, LinkedIn, etc.). This applies in particular when you use these social media via the Website by clicking the social media icons for example.
If you do not want your Personal Data to be collected via social media when you click dedicated icons, you must refer to the confidentiality/Personal Data/cookie policies of the social media concerned.
FOR WHAT PURPOSES ARE YOUR personal DATA PROCESSED?
Your Personal Data are processed for the following purposes:
1. Use, development and management of our customer/prospect databases
2. Improving our services and personalizing our services for you
3. Complying with legal obligations
4. We may also use your Personal Data in other ways for which we provide specific notice at the time of collection.
WHAT ARE THE LEGAL GROUNDS FOR THE PROCESSING WHICH WE CARRY OUT ON YOUR PERSONAL DATA?
We process your Personal Data only when the processing envisaged can be justified on one of the following four legal grounds:
1. The processing is necessary to meet a legal obligation
2. The processing constitutes a legitimate interest for us
In cases in which we have a legitimate interest in processing your Personal Data, we take care not to act against your interests or in breach of your fundamental rights and freedoms.
In addition, we take care to guarantee you the possibility, at the time of the collection of your data and subsequently, of opposing the processing your Personal Data, justified by a legitimate interest, if the purposes of this processing concern commercial prospecting.
We have a legitimate interest in processing your Personal Data when:
3. You have consented to the processing carried out on your Personal Data.
4. This is the case when we wish to transfer your Personal Data to partners or trusted third parties.
IS IT COMPULSORY TO COMMUNICATE YOUR PERSONAL DATA?
The Personal Data which you must imperatively communicate to us are identified by asterisks in our data collection forms or identified as such.
If you choose not to communicate the abovementioned Personal Data to us, we will be unable to answer your contact request.
WHO ARE THE RECIPIENTS OF YOUR PERSONAL DATA?
The recipients of your Personal Data are the departments concerned of the Data Controller.
In order for our service providers and business partners to provide services, we may share information with our service providers and business partners or our affiliates (companies owned or controlled by GL events (Shanghai) Co., Ltd. and companies with substantial ownership by GL events (Shanghai) Co., Ltd.) if you have agreed to this.
Where Do We Store and Protect Your Data?
The personal information we collect from you will be stored in the people's Republic of China based on our continuing legitimate business needs (such as providing you with the services you need or complying with applicable legal requirements).We understand that cross-border transfer will be involved when collecting information of foreign exhibitors, but no data will be transferred outside of China, otherwise separate formalities with the PRC authorities will be.
HOW LONG DO WE STORE YOUR PERSONAL DATA?
We store your Personal Data for the time necessary for operations, for the time required to meet legal obligations in accordance with the Applicable Laws and Regulations and/or, when we carry out commercial prospecting for a maximum period of three years starting from the last effective contact with the prospect/customer, apart from exceptions justified by a particular context.
WHAT ARE YOUR RIGHTS AND HOW CAN YOU EXERCISE THEM?
You have a right to access, correct and delete data concerning you, a right to limit the processing carried out on your data.
You are expressly informed that you also have a right to oppose the processing of your Personal Data for legitimate reasons, and a right to oppose the use of these data for commercial prospecting purposes.
To exercise your rights, please send an email to this email address:info.china@gl-events.com.
SECURITY OF YOUR PERSONAL DATA
We ensure the security of your Personal Data by setting up reinforced data protection through the use of physical and logistic security means in accordance with the Applicable Laws and Regulations.